For training institutes
Course intakes, one fee, a certificate at the end.
A training institute sells a course, not a school year. A cohort starts, runs for a fixed number of weeks and finishes; the fee is paid once rather than every month; and what the trainee wants at the end is a certificate with a number on it. So the fee model is one-time by default, the group is a course with cohorts inside it, and the certificate register is switched on from the first day rather than sold as an upgrade.
A completed cohort produces numbered certificates out of your own register, printed from the enrolment record rather than typed into a template.
The words
These are the words on your screens. Not ours.
Every one of these is read from the same table the product reads, so this list cannot describe a vocabulary we do not ship. You can change any of them afterwards in Settings, and the change reaches the printed receipt and the WhatsApp message as well as the screen.
- The institution itself
- Institute
- A teaching group
- Course
- A group's subdivision
- Cohort
- The yearly cycle
- Session
- A part of the year
- Term
- One scheduled meeting
- Session
- Someone who studies here
- Trainee
- Someone who teaches here
- Trainer
- The adult responsible
- Guardian
- Someone who works here
- Staff
- How far along a learner is
- Level
- What is taught
- Module
- Taking someone on (verb)
- Enrol
- Having been taken on (adjective)
- Enrolled
- Having been taken on (noun)
- Enrolment
What you get
Switched on on the day you are approved.
This list is the module registry itself. A part of the product that does not exist cannot appear here, and a part that is switched on for you cannot be left off.
On from the start
Website
Your public pages, and the enquiry form on them.
Files
Shared folders for circulars, forms and archives that belong to the institute.
Portal
A sign-in where trainees and their guardians see their own attendance, fees and results.
Branches
More than one place to teach, each with its own trainees, staff and takings.
Staff
A directory of the people who work here, with invitations, roles and profiles.
Accounts
Money going out — expenses, trainer payouts, the cash drawer and the books.
Admissions
The enquiry pipeline, from the first phone call through to enrolment.
Exams
Exams, marks, and the grade tables they are read against.
Question bank
A reusable store of questions, and the papers and online tests built from it.
Courses
Published courses with lessons and live classes, for trainees to work through on their own.
Certificates
Transfer, character and study certificates, each with a number out of your own register.
There when you want it
Not usual for this kind of institution, and fully supported. Switch any of them on from Settings; nothing has to be bought first.
Sessions
A named session divided into terms, so results, promotion and roll numbers all know which one they belong to.
Report cards
One sheet per trainee per term: every module consolidated, graded and published to the family.
Fee heads
Charge for more than one thing: admission once, tuition monthly, a lab fee alongside it. Each part is named, and each earns into its own income account. If this institute charges one fee, it needs none of this.
Library
What the institute owns on its shelves, who has it, and what is overdue. An overdue fine is charged like any other fee.
Payroll
A monthly salary for each member of staff, with allowances and deductions, and a payslip to hand them. It does not track leave or calculate tax.
Staff attendance & leave
Keep a daily staff register, run a leave year with balances, and hold departments and designations as lists.
Students, attendance, fees, notices, reports and documents are on for every institution and are not listed here. They are the product rather than a part of it.
The shape of it
- Teaching group
- A course, with cohorts inside it
- The academic cycle
- Rolling — no year to open or close
- Fees
- Charged once, per intake
- Attendance
- Marked once for the whole group
The staff you can add
Created for you at approval, in this order, each with the abilities its job needs and nothing else. You can edit any of them, and you can add your own.
- Institute Admin
- Manager
- Teacher
- Accountant
- Receptionist
Everything on this page except the paragraph at the top is read from the product's own configuration — the same tables the running software reads. It is not a description of what we intend to build for you. It is what you would get.
Not what you run?
There is a page for each of the others.